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Forms & Policies

Throughout your time studying you may need to refer to our academic policies and procedures or access a number of forms.  For your convenience we have supplied these online so you can read and print them when needed. If you can’t find what you’re looking for, you can contact Student Services.

Click here to access all forms, policies and procedures or see below for some key forms.

Forms

Withdrawing or Deferring

To withdraw from your FEE HELP or VET FEE HELP enabled course before your census date you will need to send us a completed Application of Withdrawal form. This form can be used to withdraw from a subject or an entire course.

To defer your FEE HELP or VET FEE HELP enabled course before your census date you will need to send us a completed Application for Deferral form.

If you have passed your census date or your course is not FEE HELP or VET FEE HELP enabled and you wish to withdraw or defer please contact Student Services on (03) 9670 4026 to discuss your options.

Course Credit

To apply for course credit you will need to send us a completed Application for Course Credit form along with certified copies of transcripts and subject outlines for any subjects relevant to your application.

An applicant may apply for credit before enrolling in a course. Currently enrolled students may also apply for credit at any stage during their enrolment, but applications must be received by the end of week two to take effect in that study period.

Assessment or Examination Extension

To apply for an extension or defer an assessment you will need to send us a completed Application for Assessment Special Consideration form.

Extensions must be applied for before your block end date or examination or trimester end date and are generally only granted for a maximum of 10 working days.

Special Circumstances

If you are in a Fee HELP or VET Fee HELP course and have had a serious illness or other extenuating circumstances that has affected your study after the census date you may be able to have your fees refunded or re-credited through a Special Circumstances application.

You need to demonstrate that the circumstances were beyond your control; did not make their full impact on you until on or after the census date; and were such that they made it impracticable for you to complete the requirements for the subject.

To apply you will need to send us the Application Special Circumstances Refund (post census) Form along with supporting documentation. You should contact Student Services to discuss your situation before lodging this application.

Academic Transcript Request

To obtain a copy of your Academic Transcript you will need to send us a completed Certification Form along with a proof of your identity eg. Drivers Licence or Passport. The fee for Academic Transcripts is $15.

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